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Program Officer, Asia

The Program Officer, Asia works to execute implementation of Asia Region-specific programs sponsored by Vitamin Angels (VA).

Programs sponsored by Vitamin Angels are implemented through targeted field partners that serve hard to reach beneficiary populations. The Program Officer ensures appropriate implementation of VA programs to support eligible field partners that possess field level responsibility for coordination with national and sub-national stakeholders and day-to-day program activity implementation.

The main purpose of the position is to:

i) Manage regional program in a manner consistent with VA’s mission, strategic, and operational objectives

ii) Execute regional program implementation activities; iii) forecast, plan, and oversee deployment of regional program resources (e.g. cash and product) for implementation activities

iv) Ensure application of appropriate administrative and financial controls and procedures to field programs

v) Support regionally based Country Program Advisors that design, manage, grow and promote VA’s Administrative Priority Country programs and manage additional program support staff (as growth requires), and vi) support VA Marketing, Development, and other initiatives as requested. S/he applies expertise in all aspects of program design, management and implementation while working to promote, exemplify and further the mission[1], values and culture of VA.

 

Major Duties and Responsibilities

Manage regional program in a manner consistent with VA’s mission, strategic, and operational objectives

  • Identify field partners (local NGOs and international NGOs) able to reach underserved beneficiaries,
  • Interface with prospective field partners to ensure eligibility,
  • Ensure country level coordination among field partners, local and national governments, International NGOs, and other bilateral agencies, and
  • Activate dissemination of Learning Tools in coordination with Learning Solutions Unit.

 

Execute regional program implementation activities

  • Follow standard operating procedures for identifying, vetting, qualifying, and supporting field and implementation partners across all program interventions,
  • Follow standard operating procedures for identifying, activating, and supporting independent consultants for the purpose of locally adapting VA programs to VA administrative priority countries,
  • Forecast, track, and ensure regional program meets all key performance indicators,
  • Monitor field partners in coordination with M&E Unit, and
  • Make recommendations to Senior Staff regarding improvements that can be made according to regional implementation experience.

 

Forecast, plan, and oversee deployment of regional program resources (e.g. cash, technical assistance, and product) for implementation activities

  • Coordinate all logistics operations to ensure regional program product inputs are received, warehoused, allocated, and dispatched according to a timeline that satisfies regional annual target and meets the implementation needs of all field partners,
  • Manage regional budget development, implementation, and forecast of expenditures,
  • Ensure all regional program expenditures are properly approved and within budget and coordinated with Learning Solutions and M&E Units, and
  • Coordinate with the Learning Solutions Unit and M&E Unit to ensure that up-to-date best practices are incorporated into all regional projects and serve the needs of regional field partners.

 

Ensure application of appropriate administrative and financial controls and procedures to field programs

  • Ensure relevant administrative reports are completed by field partners,
  • Complete all relevant project administrative documentation in VA’s share drive, DropBox, and online database,
  • Support execution of PM Unit project monitoring in coordination with M&E Unit, and
  • Support drafting and review of all Program Management Unit contracts, memorandum of understandings, and other relevant agreements required to execute program activities.

 

Support regionally based Country Program Advisors that design, manage, grow and promote VA’s Administrative Priority Country programs.

  • Manage hiring and activating new Country Program Advisors, consistent with VA operational plan and VA programs implementation process,
  • Act as VA’s representative to the Country Program Advisor,
  • Support execution of Administrative Priority Country program key performance indicators (KPIs), and
  • Support Country Program Advisor-led initiatives that elevate VA’s visibility and credibility in country, promote coordination with the national government, and are consistent with VA strategic plan priorities.

 

Support VA Marketing, Development, and other initiatives as requested.

  • Support planning and execution of VA marketing activities,
  • Support the execution of VA donor trips,
  • Support other organizational and division initiatives as requested, and
  • Hire, train, and manage the activities of intern support, as needed and approved.

Level of Decision-Making

Within the bounds of VA’s mission, values and policies, and sound professional practices, the Program Officer is free to manage his/her activities in whatever way will best serve VA clients, partners and employees. Specific authorities associated with this position and their implementation procedures will be determined in conjunction with the Senior Program Manager.

 

Organizational Relationships

VA operates under a collaborative, matrix management model. The Program Officer, who is supervised by a Senior Program Manager (or his/her designee) with respect to overall assignments and performance, interacts daily with all members of the VA team. Each Program Officer establishes his/her daily work priorities and ensures that project activities continue consistent with the established schedule and budget.

 

Reports to: Senior Program Manager or his/her designee

Primary working relationships:

  • Director of Field Programs
  • Associate Director, Program Operations
  • Senior Program Managers
  • Other regional Program Officers
  • Independent consultants situated in key priority countries
  • COO / CFO
  • Corporate Services Staff
  • Learning Solutions staff
  • Monitoring & Evaluation staff
  • VA implementation partners
  • VA technical counterparts
  • Vendors

Travel required

  • Yes

        

Knowledge, Skills and Abilities (Required and Desired)

Required:

  • B.A./B.Sc degree from an accredited university,
  • Master’s degree in Public Health, International Studies, or Global Studies (or a related field) from an accredited university,
  • Study abroad experience or work abroad experience preferably in a developing country,
  • Computer literacy,
  • Superior written and oral communications skills,
  • Superior interpersonal skills,
  • Superior organizational skills and attention to detail, and
  • Ability to think critically.

Highly desirable:

  • Minimum two years’ experience performing program administration with an international non-profit organization,
  • Fluency in a second language, relevant to the region
  • Command of financial management and accounting
  • Command of the essential elements of public health programming
  • Understanding of the role of nutrition in public health

 
CHALLENGES OF THE POSITION

The challenge to individuals in the Program Officer position is functioning in an environment characterized by transition. On an ongoing basis, the main challenge to the Program Officer is an ability to thrive in an environment that requires significant self-initiative, collaboration among many team members both internal and external to VA, and an ability to work effectively and efficiently with management.

 

APPLICATION

To apply, interested persons should submit a letter of application; resume or curriculum vitae; and the names, addresses, e-mail addresses and phone numbers of three references – to M. Boyle, Corporate Services Manager:

                                 E-mail: mboyle@vitaminangels.org; or

                                 FAX:     805.564.8499

 

Applications will be accepted until July 31, 2019 or until a qualified applicant is identified.

Position: Full Time

Travel Required: Some

 

COMPENSATION

$60-$75k Annually DOE

 

BENEFITS

Comprehensive benefit package includes: Medical, Dental and Vision care, Life Insurance, 401(k), Paid Time Off, Holidays, and more.


[1] Our mission is to help at-risk populations in need – specifically pregnant women, new mothers, and children under five – gain access to lifesaving and life changing vitamins and minerals.


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